Executive Assistant

Our company is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. We need a responsible professional who will be instrumental in supporting to ongoing growth and success of Rumpke.

RESPONSIBILITIES OF POSITION:

• Coordinate, manage and maintain Executives’ calendars and daily schedule
• Screen incoming correspondence and calls and make preliminary decisions as to appropriate action
• Manage logistics for internal and external meetings including, but not limited to, the following: scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on status of action items and deliverables
• Compose, proofread, and edit correspondence, prepare letters, and memos
• Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings
• Ensure expense reports and purchase orders are completed accurately, within budget limits and approved within the system
• Utilize the company's internal software system and corporate resources to find new, innovative ways to improve efficiency
• Monitor deadlines and manage communications with direct reports
• Research various topics and prepare reports
• Manage special projects
• Perform other duties as assigned

REQUIREMENTS:

• Proficient in Microsoft applications
• Self-motivated, with high energy and an engaging level of enthusiasm
• High degree of integrity and demonstrated ability to handle confidential information is required
• Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact
• Organized and experienced at successful multi-tasking
• Able to thrive in a fast-paced, deadline-driven environment

QUALIFICATIONS:

• Equivalent combination of education and experience sufficient to successfully perform the principal duties of the job
• 5+ years’ experience as an executive assistant reporting directly to senior management

• Legally eligible to work in the United States
• Must be able to produce satisfactory pre-employment drug test and background check results

PHYSICAL ENVIRONMENT:

• Office Environment
• Prolonged sitting and repetitive motions while working on the computer

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.